Jump to:
1. Manual User Enrolment - Coach or Admin led
2. Bulk Class Enrolment - Admin Led
Initial Steps
Create a class (more information on classes here) or click on your existing class name to see all the users enrolled in this class. Unless you have copied members from another class when you created it, this will be empty initially.
If you’ve already added learners, you will see their name and their invitation status under the "learners" tab in the class (like shown in the image below) - more on this later.
Individual enrollment - Coach or Admin led
To add existing learners in the account, click the ADD LEARNERS button at the top of the Learners page to manually add users. This will reveal a dialog with all the users in your organization, as shown in the image below.
Tick the users you want to add to the class and then click Save.
*You can search by name, email, or tag using the search bar at the top of the list.
Bulk Class enrollment - Admin Led
When bulk uploading users into the User Tab of your Bodyswaps Go account, Admins have the opportunity to import a spreadsheet of users directly into a class.
Once uploaded, they will appear in the class but they will not have been sent an invite to a) create a password or, b) access the code generation link for the class content.
Their status will be Requires Invite and you can send these one by one on the class page (using the email icon to the right of the user) or Send Invites at the top of the Learners tab within the Class.
Self enrollment - User Led
On the class dashboard you can manage settings for self-enrollement. Learners can self-enrol using either the URL or QR code (as shown in the image below) that you can download, print, or distribute however you'd like.
This link is specific for this class, but doesn’t change. If you click on this link, it will take you to an enrollment form where the learner will enter their name and email address.
Tip: Right click on the QR code and select Save Image to download it to your computer.
By selecting the cog next to self-enrollment, you can manage settings for self-enrollment including:
- Allow self-enrollment for
- 'New and existing users' allows learners already in Bodyswaps Go and new learners (default)
- Existing users allows only those already in Bodyswaps Go
- Restrict email domains
- You can limit the email domains allowed to your organization's email or the email domains of your choice.
- Max class size
- Number of learners allowed in the class
- If '0' there will not be a limit
- Last date for enrollment
- Limits the time the link and QR code are valid for enrolment
- Enrolment page greeting text
- Visible to learners when they open the self-enrolment link
- Require an email varification
- If toggled on, learners would need to receive an email first to access the code generation page
Class Codes
Learners can also enroll in the class by utilizing the class code if the setting "Allow student to self register to class" is ticked. This can be edited by selecting the cog on the Class Dashboard next to Class Access Code.
Once this is selected, learners can enter the class code and select "ENTER YOUR NAME" to enrol in the class.
Invites
Once a learner has been enrolled in the class, the next step is to notify them.
Note: if the learner has self-enrolled, then this process is automatic.
Bodyswaps will send an invite email to the user at their email address.
Tip: to make sure they get the email, please make sure emails from bodyswaps.co are not blocked by your spam filters. If they are having persistent problems, you can use our workaround here.
To trigger an invite email, you can either click on the envelope icon next to each learner's name, or, a more convenient option is to use the SEND INVITATIONS button at the top of the window. When clicking on SEND INVITATIONS, you'll receive the pop-up shown in the image below:
You can choose to invite everyone, or only learners that you’ve not invited already.
Once this is done, you can see the status of who has been sent an invite as their status will update.
The possible status messages are:
- REQUIRES INVITE - learner has been enrolled, but hasn’t received an invite email. You can do this by using the invite function.
- # INVITE SENT - learner has been sent an invite, but they’ve not started the module yet.
- STARTED - learner has gone into the module in the Bodyswaps app, but not completed it yet.
Learner did not receive an invite email
Sometimes the learner may not get an email from Bodyswaps if there is a strict spam policy on your organization's IT systems. To get around this, you can manually send them an invite code from another email address, SMS, or other messaging system.
In the Class View, click on the key icon next to their name and a code valid for 72 hours will appear.