User Roles in Bodyswaps Go

Table of Contents

• Overview
• Administrators
• Coaches
• Learners
• Guest learners
• Anonymous access

Overview

Bodyswaps Go supports three user types: Administrators, Coaches, and Learners. Each role determines what a user can see and do in the platform.

A user can hold more than one role simultaneously — for example, an Administrator who also completes training content should also have the Learner role assigned. For more on assigning roles, see: Managing Users in Bodyswaps Go.

⚠️ Important: Coaches and Administrators must also have the Learner role enabled to access the My Modules area.

Administrators

Administrators are responsible for managing the Bodyswaps account. They have the broadest set of privileges, including enrolling users, creating classes, viewing account analytics, and managing devices. Typically, this is a teacher, trainer, or learning and development manager.

Administrators can access the following tabs:

• My Modules (if the Learner role is also assigned — see: My Modules)
• Dashboard (see: Dashboard)
• Users (see: Users Tab)
• Integrations 
• Documents (see: Documents)
• Classes (see: Classes)
• Devices (see: Devices)
• Pathways (see: Pathways)
• AI Roleplay (see: AI Roleplay)

Coaches

Coaches have privileges for creating and monitoring classes. Typically, this is a facilitator or instructor who does not need full administrative control of the account.

Coaches can access the following tabs:

• My Modules (if the Learner role is also assigned — see: My Modules)
• Dashboard (see: Dashboard)
• Documents (see: Documents)
• Classes (see: Classes)
• Pathways (see: Pathways)
• AI Roleplay (see: AI Roleplay)
  
  

Learners

Learners are students or trainees accessing Bodyswaps content. They are added to the platform using a name and email address.

There are two levels of registration status for enrolled learners:

• Pre-registered — the learner has been added to the system but has not yet created a password. They can still access specific modules when invited to a class, but cannot browse the Bodyswaps catalogue independently until registered.
• Registered — the learner has created a password and can log in to Bodyswaps Go. They can generate their own short codes to access the app and browse any content authorised for them.

Registered Learners can access the following tabs:

• My Modules (see: My Modules Tab)
• Documents (see: Documents Tab)

For a full breakdown of how learners are enrolled and invited, see: Enrolling Learners in Classes and Users Tab.

Guest learners

If a learner has not been pre-enrolled, they can still access Bodyswaps by signing in as a guest from the app sign-in screen. When this happens, a guest user is automatically created in the system.

Guest users are not enrolled with an email address and cannot be sent an invitation. Their usage is anonymous unless they note their guest number to their facilitator.

Note: Guest users count against your organisation's user quota. The guest feature is disabled by default — contact us if your organisation requires guest access.

Anonymous access

An anonymous login code can be generated that allows the app to be used without requiring users to be enrolled or to use guest accounts.

Note: Anonymous access is only available on accounts billed on a per-device, per-session basis, or with an unlimited user licence. Contact your Bodyswaps account manager for more information.